Canada non-Express Entry provincial nominee document upload

Official requirement

Add each required file. Conditional files are marked optional.

Requirement verified August 11, 2026 · Sources: Immigration, Refugees and Citizenship Canada ↗; Immigration, Refugees and Citizenship Canada ↗; Immigration, Refugees and Citizenship Canada Help Centre ↗; Immigration, Refugees and Citizenship Canada Help Centre ↗; Immigration, Refugees and Citizenship Canada ↗

Required files

Photograph

715–2000 × 1000–2800 px · Up to 4000 KB · JPEG

Choose fileJPG, PNG, HEIC or WebP from your phone or computer

Provincial Nominee Class checklist (IMM 0199)

PDF · ≤4 MB

Choose file or pagesSeveral pages are fine; we combine them into one PDF in order

Schedule 4 – Provincial Nominees

PDF · ≤4 MB

Choose file or pagesSeveral pages are fine; we combine them into one PDF in order

Provincial or territorial nomination confirmation

PDF/JPG/PNG · ≤4 MB

Choose file or pagesSeveral pages are fine; we combine them into one PDF in order

Upload the nomination approval letter or other current confirmation issued by the nominating province or territory.

IRCC payment receipt

PDF · ≤4 MB

Choose file or pagesSeveral pages are fine; we combine them into one PDF in order

Photo back information

PDF/JPG/PNG · ≤4 MB

Choose file or pagesSeveral pages are fine; we combine them into one PDF in order

Include the person’s name and date of birth, the date taken, the studio’s name and full address, and the photographer’s confirmation when the photo is digital.

Optional or conditional files (2)

Schedule 4A – Business Nominees

Only if it applies to youPDF · ≤4 MB

Choose file or pagesSeveral pages are fine; we combine them into one PDF in order

Additional provincial-nominee document

Only if it applies to youPDF/JPG/PNG · ≤4 MB

Choose file or pagesSeveral pages are fine; we combine them into one PDF in order

For a document not in English or French, include the certified copy, the translation, and an affidavit when the translator is not certified.

0/6 files ready

Sources disagree on this

nomination and family checklist
Nomination proof varies by province or territory, Schedule 4A applies only to business nominees, and family or police evidence varies by applicant.
How we handle it: Use IMM 0199 and the live portal as the controlling checklist; prepare Schedule 4A only when applying as a business nominee.
supported format subset
The PR Portal also accepts DOC and DOCX. UploadPrep prepares the official PDF, JPEG and PNG subset; the dedicated photo specification uses JPEG.
How we handle it: Convert Word documents to PDF before using UploadPrep.